Set Up and join a Zoom Event (Enterprise Teachers Only)

Zoom Event is an Enterprise feature for Paid users. Setting up and joining a Zoom Event as a teacher is easy!

There are two ways to create a new Zoom Event. You can create via the “Create” button on the class page or via the Calendar

I. Create a Zoom Event via the Class Create Button

  1. Go to your class page
  2. Click on the “Create” button on the upper right-hand corner
  3. Click on “Zoom Event”
    * You will see a model appear.
  4. Fill in all the fields including Event Name, Start Time, End time, Participants, and add a description
  5. Click on “Add Zoom video conferencing”
    * A drop-down menu will appear when you click on settings after you click on “add zoom video conferencing”.
  6. Select your settings preferences: for safety and security reasons all zoom meetings are protected by password by default. The settings for Enable waiting room will be pre-selected.

    Screen_Shot_2020-11-23_at_2.27.18_PM.png
  7. Click “Create” to create a new Zoom event

Another pop up “Zoom Event Scheduled” will appear once the event is created. Your new event will appear on the calendar accordingly.

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Note: If the end time is set before the start time, you will not be able to create an event.

 

II. Create a Zoom Event via the Calendar 

  1. Click the Calendar icon in the top toolbar.
  2. You will be directed to the Calendar Page. Click on the date you would like to create a Zoom Event
    * You will see a modal appear.
  3. Fill in all the fields including Event Name, Start Time, End time, Participants, and add a description.
  4. Click on “Add Zoom video conferencing”
    * A drop-down menu will appear when you click on settings after you click on “add zoom video conferencing”.
  5. Select your settings preferences: for safety and security reasons, all zoom meetings are protected by password by default. The settings for Enable waiting room will be pre-selected.

    Screen_Shot_2020-11-23_at_2.27.18_PM.png
  6. Click “Create” to create a new Zoom event

Another pop up “Zoom Event Scheduled” will appear once the event is created. Your new event will appear on the calendar accordingly.

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Note: If the end time is set before the start time, you will not be able to create an event.

 

Joining a Zoom Event as a teacher 

Joining a Zoom event is simple! There are two ways to join a Zoom Event. You can join via the Mini-Cal on the class page or via the Calendar

I. Join a Zoom Event via the Mini-Cal

  1. Navigate to the class where you have scheduled a Zoom Event
  2. Look for the event on the Mini-Cal located on the right panel
  3. Click onto the event
    * A modal will pop up with your event's name
  4. Click on "Join Zoom Meeting"
    * Another modal will pop up asking if you would like to open the Zoom app
  5. You can choose either use Web Browser or Use Zoom App
    * Either option would connect you to the event. 

    * Please note that for a richer Zoom experience, we highly encourage users to use the Zoom App to join the meetings.
    See the difference between the Web Browser and the Zoom App Here.
  6. Once you are in the meeting, click on "Join Audio by Computer"
  7. When you are done with the meeting, click on "Leave meeting" to either end the meeting or Leave Meeting
  8. You will be brought back to the main class page when you are done

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II. Join a Zoom Event via the Calendar Tab

  1. Navigate to the main Calendar on the top navigation bar
  2. Look for the event on the date where you have scheduled the event
  3. Click onto the event
    * A modal will pop up with your event's name
  4. Click on "Join Zoom Meeting"
    * Another modal will pop up asking if you would like to open the Zoom app
  5. You can choose either use Web Browser or Use Zoom App
    * Either option would connect you to the event. 

    * Please note that for a richer Zoom experience, we highly encourage users to use the Zoom App to join the meetings. See the difference between the Web Browser and the Zoom App Here.
  6. Once you are in the meeting, click on "Join Audio by Computer"
  7. When you are done with the meeting, click on "Leave meeting" to either end the meeting or Leave Meeting
  8. You will be brought back to the Calendar page when you are done
    2020-11-23_16-06-11__1_.gif